If you want to make your PowerPoint presentation universal, easy to print and compact, it may be a good idea to convert it to PDF. High-resolution PDFs are ideal for sharing and printing static slides without multimedia effects or animation. This article explains how to convert a PowerPoint presentation to a PDF file and how to share a presentation without sacrificing interactivity.
How to convert PPT to PDF with PowerPoint
Before converting a presentation to a PDF file, we recommend that you save it as a PPT or PPTX file. In this way, you will have the opportunity to edit the original material later. The quickest way to transform your PPT to PDF is to use the “Save As” option: On the File tab, click Save As. Select PDF (* .pdf) from the Save As Kind drop-down menu. Click Save.PowerPoint 2013, PowerPoint 2016, and PowerPoint Online allow users to better control the conversion process. If you have earlier versions, you can achieve the same result by trying PPT converters in PDF online or on the desktop.
- To transform a PPT in PowerPoint 2013, 2016, or online, follow these methods:
- Go to the File tab and select Export.
- Click Create PDF / XPS Document, and then – Create PDF / XPS.
- In the open window, choose a location to save the file.
- To change the name, type it in the File Name box.
- By default, the standard size is chosen, which makes the quality of the file suitable for printing. To reduce the output file, select Minimum size instead.
- Now click on the Options button.
Here you can configure the appearance of the presentation with some flexible parameters:
- In the Beach section, you can choose which slides to convert: all slides, the current slide, or any range of slides. In the Publishing Options section, you can choose the form for the presentation.
- Open the drop-down menu under Publish What: and choose to publish slides, documents, Notes pages, or the Structure view. If you choose this last option, PDF will only contain the outline of the presentation with the title and bullets of each slide.
- Select Frame Frames if you want each slide to be surrounded by a frame. Select Include hidden slides if your presentation contains hidden slides and you want to display them.
- Select Include comments and ink annotations if you want ink comments and annotations to be visible in the published document.
- In the Include Non-Printer Information section, leave the Selected Document Properties check box if you want the PDF file to contain the title, subject, author, and other information.
- By standard, a PDF file is designed with special tags that make it available to disabled customers.
- Deselect document structure tags for accessibility if you want the file to be smaller and exclude data that improve accessibility. In the PDF Options section, check the box that complies with ISO 19005-1 (PDF / A) if you want the PDF file to be in this format, which may be required by government agencies.
- When fonts cannot be embedded, PowerPoint automatically replaces them with bitmap representations. Disable bitmap text when fonts may not be embedded if you want the missing font to be replaced by another font.